The first agency to respond wins the listing. Usually within five minutes.
Lead response automation, listing infrastructure, and document processing for brokerages and property platforms.
Property is a speed business wrapped in a paperwork business. Enquiries decay in minutes, while leases, valuations, and compliance packs move at the speed of manual reading. We automate both ends and leave your agents doing the part that needs a human.
The four things real estate teams tell us first.
If none of these describe you, we are probably not the right call. If two or more do, the conversation is usually worth fifteen minutes.
Enquiries sit unanswered for hours
Portal leads arrive in a shared inbox and get picked up when someone happens to look, long after the prospect has contacted three competitors.
Listing data is entered several times
The same property is keyed into the CRM, the website, and each portal, and the versions drift apart within a week.
Documents are read by hand
Leases, valuations, and compliance certificates are reviewed manually to extract a handful of fields that then get typed somewhere else.
Landlord and tenant communication is untracked
Maintenance requests and approvals live in email and messaging threads, so nothing is auditable when a dispute arises.
What we build for real estate teams.
Each of these maps to one of our four practices, so the same team carries it from architecture through to production.
Instant lead capture, qualification, and routing
Portal and web enquiries are enriched, qualified by an assistant, and routed to the right agent with SLA timers and automatic escalation when nobody responds.
Listing syndication that stays in sync
One record publishes to your site and every portal with mapped schemas, image pipelines, and reconciliation that flags drift instead of hiding it.
Lease and document intelligence
Extraction of terms, dates, break clauses, and obligations from leases and reports, with confidence scoring and a review step before anything is filed.
Landlord and tenant portals
Branded portals for statements, maintenance requests, and document access, with role-based permissions and a complete audit trail on every interaction.
Systems we already integrate with
And the ones we do not, we read the documentation for. Integration risk is priced during the architecture sprint, never discovered halfway through a build.
A comparable engagement, in detail.
How working with us actually goes.
No discovery phase that bills for six weeks and produces a slide deck. You get a plan with a number attached in the first week, and something running in the second.
- 01
Discovery call
15 minutesYou describe the problem. We ask the four or five questions that determine the approach, and tell you on the call whether this is something we should build.
- 02
Architecture sprint
5 working daysA fixed-fee week that produces the system design, the risk register, a phased plan, and a real number. You own the document either way, and it credits against the build.
- 03
Build in weekly slices
3 to 14 weeksEvery Friday there is something in staging you can click. Types at the boundaries, tests on the paths that matter, and a changelog you can read without us in the room.
- 04
Handover or embed
OngoingArchitecture walkthrough, runbooks, and onboarding docs for whoever inherits it. Or we stay on as your engineering function. Both are fine outcomes.
Real Estate questions, answered
Only as far as you allow. The common configuration is qualification and scheduling only — it captures requirements, answers factual questions about a listing, and books the viewing. Negotiation and advice always route to an agent.
The lead response and listing syndication work pays back fastest at small scale, because those hours are coming directly out of your agents' selling time. We would scope that first and leave portals for later.
Other industries we work in
Let us look at your real estate systems.
Two ways to start, both of them short. Bring the problem, not a specification — the first useful thing we do is tell you what we would build and roughly what it costs.
Book an architecture call
Fifteen minutes, no deck. We map your problem to an approach and tell you what a realistic scope and budget look like.
- A specific technical recommendation
- A budget band you can plan against
- An honest answer if we are the wrong fit
Send a written brief
Prefer to write it down? Email us the shape of the problem and we will reply with a first take, usually under 12 hours.
- Goes straight to an engineer, not a sales inbox
- We reply with an approach, not a brochure
- Attach anything: repos, docs, screenshots